Workflow · Special Incident Reports

The SIR errors regional centers train providers to avoid

New SIR regulations took effect May 2026, and regional centers scheduled extra trainings just to deal with recurring form-filling mistakes. Or: use a form where those mistakes are impossible by construction.

This list isn't ours — it's the regional center's

Harbor RC's October 2025 provider deck named the errors it keeps seeing on submitted SIRs — see harborrc.org:

  • Wrong or missing UCI number → Kura starts from the resident's record, so it's never re-typed
  • Wrong vendor number → comes from your facility's file, not from memory
  • Incident-type boxes left unchecked → a required single-select — there is no box to forget
  • Initials instead of full names in narratives → staff are picked from the roster, by name
  • Missing medication on med-error reports → the form requires the medication before it will submit
  • Mismatched or missing dates → date and time default to now and stay consistent

Filing a medication-error report, start to finish

Real screens from the app — a guided wizard, not a blank PDF

1

Start from the resident — not from a blank form

Search the roster and pick the person. Their identifying details come from the record on file, which is why the wrong-UCI# problem never makes it onto the report.

app.kuracenter.com/admin/incidents/new
Report New Incident screen with resident search filtering to Maria Delgado
2

Incident type is required — and single-select

Every Title 22 incident category is a radio button. You can't submit without choosing one, and you can't accidentally check two. Date, time, and location are captured on the same step.

app.kuracenter.com/admin/residents/…/incidents/new
Step 1 of the incident wizard: What Happened, with Medication Error selected from a required radio list
3

Staff involved: full names, from the roster

No initials, no misspellings, no guessing which "J.P." it was. The people on the report are the people in your system.

app.kuracenter.com/admin/residents/…/incidents/new
Step 2 of the incident wizard: Who Was Involved, with staff selected by full name from the roster
4

The narrative, the response, and a structured injury level

Description and immediate actions are required. Injury severity is a defined scale, not free text — so what reaches the regional center reads the same way every time.

app.kuracenter.com/admin/residents/…/incidents/new
Step 3 of the incident wizard: Description and Outcome with narrative fields completed and No Injury selected

Every field the regional center trains providers to get right — right by construction

Watch a report go from "it happened" to "filed and consistent" in a 20-minute walkthrough.

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